A Complete Guide to Job Description Ideas - The Ultimate Guide for Creating a Job Description
Sooner or later, every company needs to hire. People leave and need to be replaced. Business grows and you need to expand. Requirements change and you need new skills and experience.
Hiring is a science, but it’s also an art. There’s no one formula you can use to plug in your data and receive viable candidates. You need to craft, sculpt and create the perfect job descriptions to attract the candidates you want.
What are job descriptions?
Job descriptions are written document that describes the responsibilities and qualifications of a particular position. They usually include information such as the job title, salary range, location, benefits, and the company's expectations.
Introduction: Why Should You Care About Writing a Job Description?
The first step to finding the perfect candidate is crafting a job description that will attract the right people. A poorly written job description can send the wrong message and discourage potential candidates from applying.
A well-written job description can be used as a marketing tool. Bringing in qualified candidates who are excited about the opportunity. It tells them what they need to know about your company, what kind of person you are looking for, and why they should apply for this position.
It can also be used as a screening tool by attracting only those who have relevant experience or qualifications for the position.
Why You Need a Job Description
A job description is a document that provides information about a position. It helps employers to decide whether the applicant meets the requirements for the position. It also helps applicants to know what their responsibilities will be for the position.
The intention behind writing a job description is to ensure that both parties are on the same page about expectations before an employee begins working for the company.
Why should you write a job description?
The primary purpose of a job description is to communicate to applicants what they can expect if they take on the role. You should also consider how well it communicates your organisation’s culture and values to potential employees.
A job description is also a valuable tool for managers and supervisors who need to know what their team members are responsible for.
Finally, it's important for employees themselves because it provides them with an understanding of what their work will entail so they can make decisions about whether or not this type of position is right for them.
When Should You Use Job Descriptions?
Job descriptions are a very important document in the recruiting process. Without them, it is hard to know what the company is looking for.
Job descriptions should be created before the recruitment process begins. They should be written based on the needs of the company and they should be updated periodically to reflect changes in the company's needs or job requirements.
The job description should not only list out what skills are required but also what type of personality would fit into that position. The job description should describe the benefits that the company offers, what type of environment it is, and how the position will benefit its customers.
In response to a job posting, the applicant should include their qualifications, why they are a good fit for the position, and how they feel about the company
What Types of Content Should You Include in Your Job Descriptions?
As we’ve established, a job description is a summary of the duties and responsibilities of a position. It also includes the qualifications, skills, and experience required for the position. It should be concise, clear and informative for both employers and employees.
Including these three types of content in your job descriptions will help you attract more qualified candidates:
The first thing listed on a job description should be the job title.
It’s important to list all the skills that are required to perform the job effectively. Some employers also use this section to list any certifications or degrees that are necessary to qualify for the position.
This section should include a brief description of what is expected from an employee in this role. This includes the number of hours expected to work.
The work environment is often one of the most important factors when choosing a job. This section should include the job's physical demands, time demands, and environment.
You should clearly outline the salary range and other financial job perks such as commissions and bonuses.
Deadline for applications:
It’s important for applicants to know the application deadline to get their application submitted on time.
Other details can include:
- Company's mission statement
- Company goals or objectives
- The department that the position is in
Qualities of a Successful Job Description
So what makes a successful job description?
A successful job description is one that attracts the right candidate. The qualities of a successful job description are:
- Tailored to the position and reflect the company's values
- Must be informative, clear and concise
How to format a job description?
A job description should be formatted in a way that is easy to read and follow. It should include the following sections:
- Job title
- Employee’s name
- Location of the position
- Required qualifications for the position
- The company’s mission statement
- The company’s values and culture
- A list of benefits offered by the company
- The employee’s responsibilities and duties
- What's expected from employees
The employee's responsibilities and duties section should include what are some typical tasks that he/she will be doing on a daily basis. Their more important tasks, how many hours per day will they be expected to work, and what kind of training will they receive?
Where will you put your Job Description?
Job descriptions accompany job postings. Either advertised internally, directly from the company website or through a third-party job board.
7 Ways to Create an Awesome Job Description
Job descriptions are the first thing candidates see when they are looking for a job. It is important to use clear and concise language to accurately convey what the position entails.
1) Keep it simple and concise. A detailed list of the duties of the position is not necessary if it is not relevant to the position. Avoid using jargon in the description, as this will make it less accessible for potential applicants.
2) Include a summary paragraph that highlights what makes this particular opportunity great. Place this at the top of your document so that it will catch people's attention when they're scanning through their inbox or reading your email on their phone.
3) Writing job descriptions that tell the reader what the role is and what they will be doing on a day-to-day basis.
4) Tailoring job descriptions to suit different levels of experience, qualifications and salary expectations.
5) Include a contact phone number so that candidates can contact you with questions about the role or company.
6) Use keywords in your job posting. This will make your job description appear higher on job boards and other search engines.
7) Reduce word count. Making a job description concise is hard but not impossible. To do this, try replacing generic words with more descriptive words. Such as replacing the words ‘candidate’ with ‘sales manager’ (or whatever the job title is).
There are three main areas that must be covered when writing a job description. These are:
- Attracting the candidates
- Defining the role
- Referencing document for hiring managers
Job descriptions outline the responsibilities and qualifications for positions that have been created or when employers post an opening.
If you enjoyed this blog post on job description ideas then take a look at our post on How to identify fake resumes