10 Steps of the Hiring Process

10 Steps of the hiring process! Recruitment process step by step

Are you implementing a new hiring process? In this post, we discuss the 10 basic steps of the hiring process. You can put them in place and integrate them into your organisation.

1.   IDENTIFY THE ORGANISATIONAL NEED

Whether you need an entirely new position, or maybe you’re hiring for a recently vacated role, you’ll need to identify what you’ll require from the need and which role can best fulfil these needs.

2.   WRITE THE JOB DESCRIPTION

Once you’ve identified the job needs, you can identify the specifications of the role. It is worth compiling these requirements into a job description.  A job description tells the candidates what is required for the role. Be it the skills, qualifications, personal characteristics, and experience. The salary and benefits are also covered in it. Likewise, this gives you a checklist that candidates should meet when whittling down the candidate pool.

3.   ADVERTISE THE POSITION

Advertise your role internally as well as externally. This serves two purposes:

1. You’ll increase your talent pool through external advertising. Your job posting will reach a larger pool of candidates who can bring new fresh ideas to the company and new skills.
2. By limiting to only internal hiring, you could open yourself up to indirect discrimination against sex or race, which is underrepresented in the workplace.

You can advertise your role by using job postings, social media, website, job fairs, and even local newspapers!

You can find out more about this stage here.

4.   REVIEW APPLICANTS

Once you’ve advertised the role, you’ll next need to review all the applicants. If the candidate pool is large, it can take a very long time to review each applicant. However, many large hiring pools use Applicant Tracking Systems, otherwise known as ATS’s.

5.   INITIAL SCREENING WITH A PHONE INTERVIEW OR VIDEO

HR teams will initially reach out to successful candidates by phone call. As technology enables a more automated process to speed up the hiring process. Many companies are even turning to one-way video interviewing at this stage.

6.   INTERVIEWS

IN-PERSON INTERVIEWS

Most of us will have experienced an in-person interview, usually with one or two interviewers.

MULTIPLE INTERVIEWS

If the candidate position isn’t entry-level, it is common to be interviewed multiple times. This can be escalated to more senior staff with each interview.

GROUP INTERVIEWS

Group interviews are common in entry-level positions. This is to save time and money within the recruitment process.

VIDEO INTERVIEWS

We touched upon this earlier, but video interviews are a fantastic way to speed up the recruitment process while reducing costs. Some companies even allow candidates to rerecord videos if they are extremely nervous.

HR teams can review the footage of the video interviews and decide which candidates should move into the next stage in the hiring process. We will talk more about video interviews in upcoming blog posts.

7.   APPLICANT ASSESSMENT

Some roles require competency tests to choose the best person for the role.

8.   BACKGROUND AND REFERENCE CHECK

This stage is a great time to carry out background checks and decide whether an application is legitimate. Checks include screening for criminal records. Running a DBS check for roles that work with children. The employment history should be verified by calling references.

9.  DECISION

Decide your candidate! And choose a runner up as a backup choice if the first choice candidate falls through.

10.  OFFER THE JOB

If your candidate accepts the role, you can then call other candidates and inform them they did not get the role.

IMPLEMENTING THE 10 STEPS OF THE HIRING PROCESS

We hope that you can reduce your recruitment time by implementing these 10 steps into your hiring process and find top talent for the role. Good luck!